Challan Processing Automation
Turn statutory challan generation, validation, reconciliation and payment tracking into a single controlled workflow — across every entity, every location and every statute, with a complete audit trail by design.
Challans are small, frequent — and unforgiving.
Late, short or mismatched challans trigger interest under Section 7Q, damages under Section 14B, ESIC interest and contributory penalties. The pain compounds quietly across entities until an inspection or audit surfaces it.
Delayed deposits attract interest under Section 7Q and damages under Section 14B for EPF — and equivalent exposures under ESIC and state Acts.
Payroll register, ECR template, bank advice and acknowledgement live in four different places. Reconciliation happens once — at audit time.
Each entity has its own PF code, ESIC code, PT registrations and LWF cycles. Manual processes do not scale safely past two or three locations.
One module. Every statutory challan, end to end.
Import the monthly payroll register from your HRMS or a structured template. UANs, ESIC numbers, PT states and bank details are mapped per employee.
Generate EPF ECR text files, ESIC contribution files, PT and LWF challans per state, and TDS workings — formatted to current portal specifications.
Wage ceilings, contribution rates, eligibility, mid-month joiners and leavers, and state-specific rules are applied before anything is submitted.
A reviewer validates the challan, an approver signs it off, and every change is recorded. No challan is finalised without an explicit human approval.
Track challan reference numbers (TRRN for EPF), payment dates and UTRs. Bank statement upload reconciles payments back to the challan record.
Acknowledgements, paid challans and portal screenshots are stored against the record — hashed, versioned and tenant-scoped for audit recall.
Every challan follows the same auditable path.
Designed so that a CHRO, CFO or auditor can trace any challan from input data to paid status — with the supporting evidence at every step.
- 1,284 of 1,284 UANs verified against the previous month.
- Wage ceiling and rate of contribution applied per current EPF rules.
- 3 employees flagged — wages below minimum wage for Maharashtra (Zone 1) — review before file.
- EPF wage ceiling and rate logic by establishment type.
- ESIC eligibility by gross wages with mid-month joiners and leavers.
- Professional Tax slabs by state and gender, where applicable.
- LWF cycles by state and frequency.
- Payroll register ↔ ECR.
- ECR ↔ EPFO acknowledgement (TRRN, UTR).
- Bank statement ↔ challan payments.
Why finance and HR teams adopt it.
Move from a multi-day reconciliation scramble to a same-day, reviewable process — across every entity at once.
Validation, SLA reminders and reconciliation catch shortfalls and timing issues before they become Section 7Q / 14B liabilities.
Every challan ships with payroll snapshot, acknowledgement and bank confirmation — exportable for internal and statutory audit.
Every challan is reviewable, attributable and exportable.
cmplihr.ai never files or pays anything on its own. Reviewer and approver actions are signed and time-stamped, and the supporting evidence — payroll snapshot, acknowledgement, UTR — is linked to the record for the life of the audit trail.
Let us run one statutory cycle on your data, end to end.
We will configure your tenant, ingest your payroll, validate against statutory rules, and walk your team through a full EPF / ESIC / PT cycle with review and approval — before you commit to a rollout.